Job Title :Human Resources Assistant

Reports to : Human Resources Generalist/Recruitment & Retention

FLSA Classification: Non-exempt

JOB DESCRIPTION

Summary:

Provides administrative support to the Human Resources Generalist on all personnel matters and assists with payroll processing.

Work Hours are primarily Monday through Friday 9am to 5:30pm in office There will be exceptions. You must be flexible. Exceptions will take place when account manager has a human resource issue and the interview will take place after normal business hours.

Duties and Responsibilities:

Staffing: Hire and interview applicants for all Managers, make sure all applications are complete
• Keep OSHA log on all new workers comp accidents
• Call and follow up on all outstanding claims both liability and workers compensation
• Train managers on the Unemployment handbook
• File all HR papers as necessary
• Work with and oversee the disciplinary actions of managers and supervisors
• Answer calls Maintains all employee records, including but not limited to: changes to demographic information, transfers, demotions, discipline, workers compensation, compensation, and time off. Grievances and work with managers in addressing the union
• Prepares applicable letters, reports, and completes data entry as required.
• Represents Company at unemployment compensation hearings at the absence of the manager.
• Communicates with benefits broker to make applicable changes to employees (i.e.: open enrollment, new hires, life event changes and terminations).
• Utilizes internal procedures to ensure the accuracy of employee data in ADP For ACA
• • Communicate life events or achievements to Marketing/Ops Administrator for Company Newsletter updates
• Assists employment verification requests.
• Readily assists with all on-going departmental projects.
• Assists with backup to payroll process.
• Assemble and submit Work Opportunity Tax Credit Forms.
• Any other duty as assigned by the Human Resources/Payroll Manager.
• Performs customer service functions by answering employee requests and questions.
• Assists Conducts benefits enrollment for new employees.
• Verifies I-9 documentation and maintains required Document.
• Assists with New Hires Orientation and on boarding process.
• Assists with Sending Documentation via DocuSign to employees and clients
• Assists with Drug and Alcohol testing
• Submits the online investigation requests and assists with new employee background checks.
• Assists Reconciles the benefits statements for payment.
• Assists Performs payroll/benefit-related reconciliations to General Ledger and other accounts.
• Conducts audits of various payroll, benefits or other HR programs and recommends any corrective action.
• Updates HR spreadsheet with employee change requests and processes paperwork.
• Assists with processing of terminations and sending out termination letters.
• Assists with upload disciplinary action on the ADP Portal.
• Assists with keeping all employees record update on the portal
• Assists with the preparation of the performance review forms.
• Assists HR Director with various research projects and/or special projects.
• Assists with recruitment and interview process.
• Assist with Work with ADP employment Counselor for terminations and layoffs
• Assists with the various employee discount coupons by contacting companies for coupons as directed by HR Manager.
• Schedule's meetings and interviews as requested by HR Manager.

Patriciates in recruiting job fairs, any other HR related events
• Schedules conferences calls, zoom , team meeting or off-site visits
• Makes photocopies, faxes document and performs other clerical functions.
• Files papers and documents into appropriate employee files.
• Assists or prepares correspondence.
• Prepares new employee files.
• Processes mail termination letter .

.Processes FMLA request mail out letter
• Performs other duties as assigned.
• Assists with Id Badges for all new hires
• Assists with order uniform for New and on-going site

Competencies

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
• Problem solving-the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Interpersonal Skills-the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.
• Oral communication-the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
• Written Communication-the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning/organizing-the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Quality control-the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and security-the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.

Competitive