Reports to : Human Resources Generalist/Recruitment & Retention
FLSA Classification: Non-exempt
Provides administrative support to the Human Resources Generalist on all personnel matters and assists with payroll processing.
Work Hours are primarily Monday through Friday 9am to 5:30pm in office There will be exceptions. You must be flexible. Exceptions will take place when account manager has a human resource issue and the interview will take place after normal business hours.
Duties and Responsibilities:
Staffing: Hire and interview applicants for all Managers, make sure all applications are complete • Keep OSHA log on all new workers comp accidents • Call and follow up on all outstanding claims both liability and workers compensation • Train managers on the Unemployment handbook • File all HR papers as necessary • Work with and oversee the disciplinary actions of managers and supervisors • Answer calls Maintains all employee records, including but not limited to: changes to demographic information, transfers, demotions, discipline, workers compensation, compensation, and time off. Grievances and work with managers in addressing the union • Prepares applicable letters, reports, and completes data entry as required. • Represents Company at unemployment compensation hearings at the absence of the manager. • Communicates with benefits broker to make applicable changes to employees (i.e.: open enrollment, new hires, life event changes and terminations). • Utilizes internal procedures to ensure the accuracy of employee data in ADP For ACA • • Communicate life events or achievements to Marketing/Ops Administrator for Company Newsletter updates • Assists employment verification requests. • Readily assists with all on-going departmental projects. • Assists with backup to payroll process. • Assemble and submit Work Opportunity Tax Credit Forms. • Any other duty as assigned by the Human Resources/Payroll Manager. • Performs customer service functions by answering employee requests and questions. • Assists Conducts benefits enrollment for new employees. • Verifies I-9 documentation and maintains required Document. • Assists with New Hires Orientation and on boarding process. • Assists with Sending Documentation via DocuSign to employees and clients • Assists with Drug and Alcohol testing • Submits the online investigation requests and assists with new employee background checks. • Assists Reconciles the benefits statements for payment. • Assists Performs payroll/benefit-related reconciliations to General Ledger and other accounts. • Conducts audits of various payroll, benefits or other HR programs and recommends any corrective action. • Updates HR spreadsheet with employee change requests and processes paperwork. • Assists with processing of terminations and sending out termination letters. • Assists with upload disciplinary action on the ADP Portal. • Assists with keeping all employees record update on the portal • Assists with the preparation of the performance review forms. • Assists HR Director with various research projects and/or special projects. • Assists with recruitment and interview process. • Assist with Work with ADP employment Counselor for terminations and layoffs • Assists with the various employee discount coupons by contacting companies for coupons as directed by HR Manager. • Schedule's meetings and interviews as requested by HR Manager.
Patriciates in recruiting job fairs, any other HR related events • Schedules conferences calls, zoom , team meeting or off-site visits • Makes photocopies, faxes document and performs other clerical functions. • Files papers and documents into appropriate employee files. • Assists or prepares correspondence. • Prepares new employee files. • Processes mail termination letter .
.Processes FMLA request mail out letter • Performs other duties as assigned. • Assists with Id Badges for all new hires • Assists with order uniform for New and on-going site
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position. • Problem solving-the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully • Interpersonal Skills-the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things. • Oral communication-the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings. • Written Communication-the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information. • Planning/organizing-the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans. • Quality control-the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality. • Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. • Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. • Safety and security-the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.